How to build VideoScribe projects that are easy to update and maintain

If you've ever had to update a training video because a policy changed, or re-record a voiceover because a single piece of information became outdated, you'll know how painful it can be when a video is built as one continuous piece. This guide introduces a smarter way to work, one that makes your videos faster to build, easier to update, and simple to repurpose.

The problem with traditional video projects

Lots of whiteboard animation videos are built as a single, continuous canvas with all your content on one scene and one long voiceover running from start to finish. This is a really flexible method that can look amazing but can be complicated to update if anything needs changing. Update one section and you may need to re-record the entire audio track, re-time elements across the whole video, and re-export everything from scratch.

The 'Scenes method' solves this by treating each section of your video as an independent, self-contained component.

Use this template

Why this method works

Think of it like building a presentation. Each slide stands on its own. You can move slides around, update one without touching the others, and drop a slide into a different deck entirely. Scenes in VideoScribe work the same way.

This approach is particularly well suited to:

• Internal training videos where compliance rules, processes, or policies change regularly
• Onboarding content where role-specific sections need to be swapped in or out
• Product documentation where features evolve and individual sections need refreshing
• Modular content libraries where sections are reused across multiple different videos
• Collaborative projects where different team members are responsible for different sections

Step 1: Break your script into sections

Before you open VideoScribe, spend a few minutes dividing your script down into distinct, self-contained chunks of information. Each chunk should cover one idea or topic clearly enough to stand on its own. These chunks will become your scenes.

If you were creating a presentation, these would be the slides. But in VideoScribe we'll be using scenes.

Step 2: Add a scene for each section

In VideoScribe, scenes can be added, duplicated, reordered and removed using the Scenes menu in the left-hand panel.

Use this template

Add a new scene for each section of your script. Each new scene you add will automatically contain a camera element, which defines the visible area for that scene.

Add all the content that relates to this section of your script within this area. This could be text, imported images, library images or shapes. You can then arrange these within the camera area, and also order them on the timeline below.

Use this template

Using this method you can build your video by creating a series of scenes, each covering a specific area or topic. These can then be treated like individual video components which can be stitched together to create the final video.

Step 3: Add audio as scene audio (not project audio)

Next you'll need to add the audio for your scene. From the Audio menu in the left-hand panel you can record your own voiceover, import an audio file, or use our AI voiceover generation tool.

Use this template

If you're using the AI tool, you simply choose the language and voice you'd like to use and then paste in the section of your script for this particular scene. Whichever method you use, make sure you select "Add to Video as Scene Audio" and not project-level audio.

Here's why this matters: if you use a single long voiceover covering the entire video, updating one section means re-recording and re-timing everything. With scene audio, each scene includes its own section of voiceover, which makes it much easier if you need to make changes to a particular scene.

If you're using the AI tool, take note of the voice you selected. You'll need these settings later if you regenerate audio for an updated scene, as using the same voice keeps the video consistent throughout.

Step 4: Set your scene timings

Once you've added your content and your audio to your scene, adjust the timings of each element so that they draw or reveal at the right time. This is the same process as with other types of video, but with the added advantage that making changes to the timings in previous scenes (and even inserting new scenes) will not affect the timings of the later scenes. So once a scene is done, it's done.

Step 5: Add transitions between scenes

Once all your scenes are built, you can think about how they should be linked together. It's easy to reorder them in the Scenes panel, and if you select a scene you'll see the Scene Settings in the right-hand panel. Here you can:

• choose a background color for the scene
• select the Scene entrance transition, which controls how the video will transition from the previous scene into this one, ranging from a simple fade or slide-in effect to having a hand drag the new scene into view, or even erase the old one
  
  

Use this template

Maintaining and updating your videos over time

This is where the scenes method really pays off. As each component of the video is a separate scene, it's very easy to update it independently from the rest of the video. When something needs updating:

• To update content: Open the relevant scene and edit directly. No other scene is affected.
• To update the voiceover: Delete the existing scene audio and re-record or regenerate it for that scene only. If you used the AI tool, simply use the same voice to create a new version of the voiceover.
• To replace a section entirely: Delete the scene and recreate a completely new version of it. Insert it into the Scenes panel at the right position.
• To add new sections: Insert a new scene wherever it's needed. Existing scenes before and after it remain untouched.
• To reorder sections: Drag scenes up or down in the Scenes panel to change the running order.

Reusing scenes across projects

You can also copy a scene from one project and paste it into another, which can be really useful if you have components you need to reuse and repurpose across multiple projects.

Use this template

For scenes you know you'll reuse often, such as a branded intro, an outro with contact details, or a standard disclaimer, consider saving copies of specific scenes as template projects so they are easy to find and reuse.

Summary

The scenes method turns your video into a series of modular components rather than one monolithic file. Not only is this a very quick method for creating your videos, it also makes everything downstream, including updating, maintaining, and repurposing, significantly faster and less frustrating. For anyone producing training or compliance content that needs to stay current, it's the most practical way to work.